Free template · CSV
How to track job applicants
The 10-minute version of applicant tracking.
You don't need a system. You need three things: a list of people, a column that says where they are, and a place to write down what happened. That's it.
What's in the template
Built for: First-time hiring managers and small-business owners.
| Name | Role | Source | Stage | Notes | |
|---|---|---|---|---|---|
| Owen Hart | Operations | maya@example.com | Indeed | Applied | Strong portfolio, mostly B2B SaaS. |
How to use it
- 1Pick five stages. Most teams use: Applied, Screening, Interview, Offer, Hired.
- 2Add every applicant as a row with their source.
- 3Update the stage column every time something happens.
From spreadsheet to pipeline in one click
When this template starts to feel heavy, upload the same CSV to Recruit Flow. We'll auto-map your columns, normalize the stages, and turn it into a board you can drag.
- Drag-and-drop board across stages
- Per-candidate timeline of every change
- CSV export, anytime — your data stays portable
Questions
What's the smallest team that needs this?
Anyone hiring more than one person at a time.