Free template · CSV
Job applicant tracking spreadsheet
One spreadsheet per job, or one master sheet across roles — both work.
A job applicant tracking spreadsheet doesn't need to be clever. It needs a row per applicant, a column for the role, a column for the stage, and the date they applied. Everything else is optional.
This template gives you exactly that. Open it in Excel or Google Sheets, or import it into Recruit Flow when the spreadsheet starts hiding people.
What's in the template
Built for: Hiring managers running one or two open roles at a time.
| Name | Role | Source | Stage | Notes | Applied on | |
|---|---|---|---|---|---|---|
| Maya Chen | Product Designer | maya@example.com | Applied | Strong portfolio. | 2026-06-01 | |
| Jordan Ali | Backend Engineer | jordan@example.com | Referral | Screening | Referred by Priya. | 2026-06-03 |
| Sam Okafor | Product Designer | sam@example.com | Dribbble | Interview | Onsite Tuesday. | 2026-05-28 |
How to use it
- 1Download the CSV.
- 2Add a row every time someone applies — even informally.
- 3Sort by Applied on to see who's been waiting longest.
From spreadsheet to pipeline in one click
When this template starts to feel heavy, upload the same CSV to Recruit Flow. We'll auto-map your columns, normalize the stages, and turn it into a board you can drag.
- Drag-and-drop board across stages
- Per-candidate timeline of every change
- CSV export, anytime — your data stays portable
Questions
One sheet per job or one big sheet?
One big sheet with a Role column scales better. Filter by role when you need a per-job view.
Can I move this into Recruit Flow later?
Yes — export to CSV and Recruit Flow maps the columns automatically.